Privacy Policy

This Privacy Policy (the Privacy Policy) applies to the processing of personal data by AIIC Asia-Pacific (“AIIC Asia-Pacific“), the Asia-Pacific region of the International Association of Conference Interpreters – international secretariat (“AIIC“), 46, avenue Blanc, 1202, Geneva, Switzerland in connection with the Website accessible at aiic.asia and aiic.cn (the Website).

By accessing and using the Website, you expressly agree that AIIC Asia-Pacific processes your personal data in accordance with this Privacy Policy.

AIIC Asia-Pacific reserves the right to amend the Privacy Policy at any time at its sole discretion in order to adapt it to any new commercial or technological practice or change in the law. Should this occur AIIC Asia-Pacific will inform you by any appropriate means (including via email and/or the Website, e.g. banners, pop-ups or other notification mechanisms). If you do not accept the amendments thus made by AIIC Asia-Pacific, your sole remedy is to no longer access and/or use the Websites.

1. Introduction

AIIC Asia-Pacific recognizes the importance of your privacy and of processing your personal data in a transparent manner.

The Privacy Policy explains (i) which personal data are collected when you access and use the Website, (ii) the manner and the purposes for which AIIC Asia-Pacific processes the personal data, and (iii) the measures which AIIC Asia-Pacific takes in order to protect such personal data.

2. Data collection

AIIC Asia-Pacific collects the personal data which you provide.

2.1       AIIC Asia-Pacific collects, directly or indirectly via its partners, the personal data you provide to AIIC Asia-Pacific, AIIC, other national regions of AIIC and/or theirs partners through web forms or email, or in your use of the Website; for example, when you subscribe to the newsletter of AIIC Asia-Pacific, log-in to the Website, or publish a blog post.

2.2       Such information includes: your name; company name, if applicable; user name; password; date of birth; gender; working languages; address; email; telephone and fax numbers; resume; social profile; webpages; profile picture; and any other information which AIIC Asia-Pacific and/or its partners may request from you.

Certain personal data are also collected in an automated manner.

2.3       AIIC Asia-Pacific may also automatically collect personal data when you access and use the Website, including by means of tools and other active elements contained in or through third-party plugins/websites, and cookies and other analytics tools, such as the IP address or other user identifications on your devices, visiting date on the Website, information about your web browser, the data contained on your device, the data contained in third party services (e.g. social plug-ins), your preferences, the internet sites that you visit before and after the Website, the links you select within the Website or other information related to your interaction with the Website, including your navigation details on the Website.

You can define certain authorizations and settings related to the automated collection of your personal data.

2.4       You may define certain authorizations related to data collection, in particular in connection with your device’s right-to-access data contained in your device, according to available functionalities. You may also define certain settings for the automated collection of your personal data in your web browser. For more detailed information, please consult the section on cookies below.

3. Processing Methods

AIIC Asia-Pacific may process your personal data by automated means, but takes appropriate security measures in this respect.

3.1       AIIC Asia-Pacific takes the appropriate technical and organizational security measures to prevent the unauthorized access, disclosure, modification, alteration or destruction of your personal data. Data processing is carried out using computers or computer software and in compliance with the purposes indicated in this Privacy Policy.

3.2       AIIC Asia-Pacific does not use any individual decision-making based solely on automated processing, including profiling mechanisms on the Websites.

4. Purposes of Data Processing

AIIC Asia-Pacific processes your personal data to operate the Website.

4.1       Your personal data are collected so that AIIC Asia-Pacific may operate the Website in accordance with the circumstances, or in the manner expressly indicated when the personal data concerned are collected. For example, AIIC Asia-Pacific collects data to allow you to navigate and use the Websites more easily, or to identify you and assist you in accessing relevant information on returning to the Website.

AIIC Asia-Pacific may process your personal data to provide you with its newsletter and provide you with further news and updates.

4.2       For example, by subscribing to the newsletter of AIIC Asia-Pacific, AIIC Asia-Pacific will provide you with email alerts on AIIC news and updates on the AIIC community (including AIIC Asia-Pacific or other AIIC regions), in particular on its activities and events, such as: AIIC’s general assembly; specific meetings, activities and events proposed by AIIC and AIIC regions; and training or marketing courses relating to the interpretation world and activities. You may withdraw your consent at any time.

AIIC Asia-Pacific may process your personal data and special categories of data (also called “sensitive data”) to allow you to be displayed in AIIC’s worldwide and public directory as well as in the directory of AIIC Asia-Pacific.

4.4       In certain sections of the Website, AIIC Asia-Pacific may allow specific details of any AIIC Asia-Pacific member who is registered to be displayed in its public directory or those of AIIC or other AIIC regions. This directory allows a multi-criteria      search of AIIC Asia-Pacific interpreters, in particular with the interpreter’s address or location, working languages and other data which may directly or indirectly reveal the ethnic or “racial“ origin of the data subject, which are considered special categories of data (also called “sensitive data”), whereby the use of the term ‘racial origin’ in this Privacy Policy is made solely in reference to the terminology used in applicable data protection laws and does not imply an acceptance by AIIC Asia-Pacific of theories which attempt to determine the existence of separate human races. By filling in any directory form, by responding to any AIIC Asia-Pacific inquiry related thereto, and/or using the Website for the purpose of being listed within the directory of AIIC Asia-Pacific or another related directory, you explicitly agree to such use of your personal data.

AIIC Asia-Pacific may process your personal data when you publish a post in the dedicated blog of AIIC Asia-Pacific.

4.7       In a certain section of the Website, AIIC Asia-Pacific may process your personal data to allow you to publish a post in its dedicated blog.

AIIC Asia-Pacific processes your personal data for statistical and planning purposes.

4.9       Notably without limitation, AIIC processes your personal data to improve the Website and for internal analyses and statistics. You may withdraw your consent at any time.

5. Communication to Third Parties

AIIC Asia-Pacific may disclose your personal data to third parties in case this is necessary for the proper operation of the Website or as listed below.

5.1       AIIC Asia-Pacific may communicate your personal data to AIIC or to third parties as part of operating the Websites, in particular: Siteground, the-elements.de

5.2       AIIC Asia-Pacific may also enable you to use third-party services directly from the Websites, namely through social plug-ins; in which case you recognize that the third-party operators of these services may access some of your personal data in connection with the Websites.

5.3       AIIC Asia-Pacific may disclose your personal data to subcontractors such as IT systems providers, cloud service providers, database providers and consultants. As the case may be, an anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/.

5.4       AIIC Asia-Pacific may disclose your personal data to any third party to whom AIIC Asia-Pacific assigns or transfers any of AIIC’s rights or obligations.

5.5       AIIC Asia-Pacific may disclose your personal data to competent courts or supervisory or regulatory bodies, when AIIC Asia-Pacific is compelled to disclose your personal data, pursuant to any applicable law, regulation or order.

5.6       In the above contexts under Sections 5.1, 5.2 and 5.3, the Websites may contain links to other websites. Please note that this Privacy Policy does not apply to the practices of any company or individual that AIIC Asia-Pacific does not control, nor to any other websites that may be linked from the Websites. You should carefully review the privacy policies of any other such websites that you visit to learn more about their information and privacy practices. In such contexts, the collection and use of your personal data shall be governed by such other party or websites’ privacy policy. AIIC Asia-Pacific shall not be held responsible for their privacy practices.

6. International transfer

Your personal data may be disclosed to countries that do not guarantee the same level of data protection and privacy as Switzerland and the European Union.

AIIC Asia-Pacific stores and handles your personal data in Switzerland and/or within the European Union. However, your personal data may be disclosed and transferred to other states, provinces, countries or other governmental jurisdictions, always in compliance with this Privacy Policy, that do not necessarily guarantee the same level of personal data protection as Switzerland and the European Union or an adequate level. If you transfer your personal data to AIIC Asia-Pacific, you specifically agree to such disclosure and international transfer.

7. Cookies and similar technologies

AIIC Asia-Pacific uses cookies and other similar technologies in connection with the Websites.

7.1       A cookie is a small data file that AIIC Asia-Pacific transfers to and is stored on your electronic device. For example, AIIC Asia-Pacific uses cookies or other analytics tools to measure the traffic to and usage of the Websites and its distinctive features, and other miscellaneous uses.

7.2       AIIC Asia-Pacific uses diverse types of cookies or other similar technologies some of which are likely to automatically process data directly on your devices and/or to transfer data personal concerning you to AIIC Asia-Pacific.

You may manage cookies and similar technologies via the settings of your browser and/or your devices.

7.3       If you do not want cookies to be stored on your device, you can configure your web browser or your device to refuse and/or restrict cookies. Certain cookies are however essential to the functioning of the Website itself and its use may be altered or prevented by refusing these cookies.

7.4       If you do not refuse or restrict  cookies, you consent to their use and to the processing of your personal data collected in this manner.

7.5       For more information, please visit http://www.allaboutcookies.org. Please check the user help sections of your web browser or electronic device for specific instructions on the management of cookies.

Why and how AIIC Asia-Pacific uses cookies and other similar technologies.

7.6       These technologies generally aim to monitor and analyze your interactions with the Websites and/or to enable AIIC Asia-Pacific to improve the Website and its functionalities, namely through a personalization of the Websites and the related services, based on your interactions.

7.7       AIIC Asia-Pacific also uses cookies and similar technologies to measure and monitor traffic and use of the Website, as well as its performance.

7.8       Some cookies are retained in your electronic device only for the duration of your access and use of the Website, while others persist for a longer specified or unspecified period.

AIIC Asia-Pacific uses the following cookies and other similar technologies:

Essential cookies

7.9       Some cookies that AIIC Asia-Pacific places on your electronic device ensure that the Websites deliver information to you securely, optimally and without limitation. You must accept these cookies to be able to make use of the Websites.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Functionality cookies

7.10     Some cookies enable websites to remember choices persons make, for example, user name, language or text size. These cookies are known as “functionality cookies” and help to improve a person’s experience of a website by providing a more personalized service.

Productivity cookies

7.11     AIIC Asia-Pacific uses a number of tools that monitor your use of the Websites to help AIIC Asia-Pacific improve and customize information provided.

Third-party cookies

1.12 The Website uses third party services or software. Many of these services may set cookies on your electronic device. You can block or remove cookies yourselves by altering the settings of your electronic device or browser. Blocking these cookies is unlikely to impact on your experience of the Website.

We currently do not use third-party cookies.

8. Your rights

You have the right to access your personal data processed by AIIC Asia-Pacific and may request without limitation that they be removed, updated, or rectified.

8.1       Except as otherwise required by law, you are entitled at all times to know if AIIC Asia-Pacific is processing personal data concerning you. You may contact AIIC Asia-Pacific to know the content of such personal data, verify their accuracy and request that they be supplemented, removed, updated, or rectified. You also have the right to ask AIIC Asia-Pacific to cease processing any personal data that may have been obtained in breach of applicable laws, and to object to the processing of your personal data for any other legitimate reason. Queries relating to AIIC’s public directory shall be addressed directly to AIIC via aiic.org.

8.2       Where AIIC Asia-Pacific relies on your consent to process your personal data, AIIC Asia-Pacific will seek your freely given and specific consent by providing you with informed and unambiguous indications relating to your personal data. You may revoke such consent at any time.

8.3       You also have the right to request your personal data’s portability, i.e. that the personal data you have provided to AIIC Asia-Pacific be returned to you or transferred to the person of your choice, in a structured, commonly used and machine-readable format without hindrance from AIIC Asia-Pacific and subject to its confidentiality obligations.

8.4       If you have any questions or requests in relation to the processing of your personal data by AIIC Asia-Pacific, please contact bureau@aiic.asia.